The initial thing is to know the procedure that you want duplicated. Know it inside out or find someone who knows it inside out to give you a hand in the following steps. Whoever is documenting the procedure, they need to know it well enough to explain it to someone else.

Second, write down the steps to the procedure. Only use command words: must, shall, is required to, will and should. Do not use words that give options: can, may, or optionally as these words will lead to confusion and ambiguity. It is imperative that you use a numbered list and keep the steps in their correct logical order.

Now add pictures. If the procedure doesn’t take place on a computer add pictures or illustrations. If it does take place on a computer record yourself performing the procedure with CamStudio or Camtasia Studio or add screen shots. Cover everything that was written down in your recording.

The last step is to continuously improve the procedure. Get feedback from those who are using the procedure to see how it can be improved or updated. Once you have the feedback, update the procedure. The more times that your procedures go through the feedback cycle, the better they will become.

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- Ernie Sandan

Many of the steps taken by Remote Data Backup are either ignored or handled poorly by most other backup software, especially software that is not automated. Unlike most such software, for example, Remote Data Backup automatically creates new backups on a regular basis. You won’t have to remind someone who may be busy doing something else to back up the hard drives. Remote Backups are usually done automatically during the evening, when no one is in your office to use your computers, thus ensuring that the backup process won’t interfere with business.

The proper files are saved. Usually backup software includes a list of files that should be backed up when it is installed. This backup reflects the system’s state when the program was installed. Unfortunately, it can miss vital files. Also, it often does not update on a regular basis, thus missing important files that are added later. Increasing this issue, businesses rarely run their backup software on a regular basis to update recently installed programs and files.

This backup process eliminates a difficulty through the process of constantly studying the contents of your drive, modifying the set as necessary. Multiple duplicates of your files are managed through a proprietary software product known as revision control. Remember, having a quality backup is the single most important thing you can do for your data.

Online data backup service requires, by definition, redundancy. There must be multiple copies of each file stored at different points in their development. These are called “versions”. Versions aid data loss protection. For each backup session, there should be a different copy of every file that was saved at each backup session. And each of these files should be easily restored up to a given point in time. Not only should banks and big corporations do it, so should small businesses. The only program with such an easy-to-use version control system is Remote Backup.

In order for increased security, backups often have encryption installed. However, tape backup systems usually have no encryption, leaving them vulnerable to anyone accessing data about clients, bills, payroll, taxes, and any other file stored on the computer system. Remote Backup answers this problem by storing vital information in several sites. Thus, a business can return to normal operations quickly and efficiently is an emergency occurs.

Unlike regular data backup software, remote data backup doesn’t send backups to media attached to the computer it is backing up. Fully automated, it typically sends the backup at night so the computers aren’t being used. This backup process eliminates a difficulty through the process of constantly studying the contents of your drive, modifying the set as necessary. By definition, online data backup service requires redundancy. There must be multiple copies of each file stored at different points in their development. These are called “versions”. Versions aid data loss protection. Remote Backup provides a great solution to this problem: store all the encrypted data on several sites.

- Ben Matthews